Construction Punch List Generator
Generate a systematic punch list from site observation notes, organized by trade, location, and priority. This prompt helps architects structure punch list items clearly and efficiently — enabling faster contractor completion, reducing back-and-forth, and creating a thorough project closeout record.
This prompt organizes raw site observation notes into a formatted punch list with items categorized by responsible trade, each assigned a location (room number or building grid reference), a deficiency description specific enough that any qualified subcontractor can identify exactly what work is required, and a priority tier (Critical — affecting CO or safety / Standard — before final completion / Minor — deferrable to warranty period). The output includes a count summary by trade and priority, a certification statement confirming the observation date for the project record, and guidance for follow-up walkthroughs. The prompt explicitly cannot make the legal determination of Substantial Completion — that requires the architect of record's professional judgment on site.
The prompt
You are a licensed architect experienced in construction observation, punch list management, and project closeout administration. Generate an organized punch list from the following site observation notes: Project information: - Project name: [PROJECT_NAME] - Observation date: [DATE] - Observer: [OBSERVER_NAME] - Project phase: [NEAR-SUBSTANTIAL-COMPLETION / PRE-OCCUPANCY / FINAL WALKTHROUGH] Site observation notes: [PASTE SITE OBSERVATION NOTES — describe deficiencies, incomplete work, and required corrections] Previously issued punch list items (if this is a follow-up walkthrough): [PRIOR_PUNCH_LIST_STATUS] Generate an organized punch list with: ## Summary Total items by category. Items completed from prior list (if applicable). Items escalated since prior walkthrough. ## Punch List by Trade / System Organize items by responsible trade: - General Contractor / Misc. - Concrete / Masonry - Structural - Exterior Envelope - Roofing - Interior Finishes - Doors and Hardware - Glazing - Casework and Millwork - Mechanical / Plumbing - Electrical - Technology - Site Work ## Priority Categorization For each trade section, flag items as: - [Critical]: Safety hazards, items affecting Certificate of Occupancy, items blocking occupancy - [Standard]: Deficiencies to be corrected before Final Completion - [Minor]: Cosmetic items that may be addressed during warranty period if scheduling prevents immediate correction ## Formatted Punch List Items For each item: Item # | Location (room/area) | Trade | Deficiency Description | Priority | Status [Open / In Progress / Complete] ## Architect's Certification Statement Statement confirming the date of observation and the architect's determination of Substantial Completion status.
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How to use this prompt
1. Take punch list notes systematically during the site walkthrough — move through the building in a logical sequence (floor by floor, system by system) rather than randomly to avoid missing areas.
2. Photograph each deficiency with the room number or location visible — images make punch list items unambiguous and accelerate contractor completion.
3. Issue the punch list within 24-48 hours of the walkthrough while conditions are documented and the contractor is ready to begin corrections.
Customization tips
Sample output
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Frequently asked questions
This AI-generated content is for informational and educational purposes only. It does not replace the professional judgment of a licensed architect. Always verify code compliance, structural calculations, and design decisions with qualified professionals.