Construction Punch List Generator
Generate a systematic punch list from site observation notes, organized by trade, location, and priority. This prompt helps architects structure punch list items clearly and efficiently — enabling faster contractor completion, reducing back-and-forth, and creating a thorough project closeout record.
This prompt organizes raw site observation notes into a formatted punch list with items categorized by responsible trade, each assigned a location (room number or building grid reference), a deficiency description specific enough that any qualified subcontractor can identify exactly what work is required, and a priority tier (Critical — affecting CO or safety / Standard — before final completion / Minor — deferrable to warranty period). The output includes a count summary by trade and priority, a certification statement confirming the observation date for the project record, and guidance for follow-up walkthroughs. The prompt explicitly cannot make the legal determination of Substantial Completion — that requires the architect of record's professional judgment on site.
The prompt
You are a licensed architect experienced in construction observation, punch list management, and project closeout administration. Generate an organized punch list from the following site observation notes: Project information: - Project name: [PROJECT_NAME] - Observation date: [DATE] - Observer: [OBSERVER_NAME] - Project phase: [NEAR-SUBSTANTIAL-COMPLETION / PRE-OCCUPANCY / FINAL WALKTHROUGH] Site observation notes: [PASTE SITE OBSERVATION NOTES — describe deficiencies, incomplete work, and required corrections] Previously issued punch list items (if this is a follow-up walkthrough): [PRIOR_PUNCH_LIST_STATUS] Generate an organized punch list with: ## Summary Total items by category. Items completed from prior list (if applicable). Items escalated since prior walkthrough. ## Punch List by Trade / System Organize items by responsible trade: - General Contractor / Misc. - Concrete / Masonry - Structural - Exterior Envelope - Roofing - Interior Finishes - Doors and Hardware - Glazing - Casework and Millwork - Mechanical / Plumbing - Electrical - Technology - Site Work ## Priority Categorization For each trade section, flag items as: - [Critical]: Safety hazards, items affecting Certificate of Occupancy, items blocking occupancy - [Standard]: Deficiencies to be corrected before Final Completion - [Minor]: Cosmetic items that may be addressed during warranty period if scheduling prevents immediate correction ## Formatted Punch List Items For each item: Item # | Location (room/area) | Trade | Deficiency Description | Priority | Status [Open / In Progress / Complete] ## Architect's Certification Statement Statement confirming the date of observation and the architect's determination of Substantial Completion status.
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How to use this prompt
1. Take punch list notes systematically during the site walkthrough — move through the building in a logical sequence (floor by floor, system by system) rather than randomly to avoid missing areas.
2. Photograph each deficiency with the room number or location visible — images make punch list items unambiguous and accelerate contractor completion.
3. Issue the punch list within 24-48 hours of the walkthrough while conditions are documented and the contractor is ready to begin corrections.
Customization tips
Sample output
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Frequently asked questions
This prompt and its sample output are provided for informational and educational purposes only and do not constitute professional design advice. Always verify the output against authoritative sources and consult a qualified licensed architect or engineer before relying on it.