Construction RFI Drafter
Draft a clear, professional Request for Information (RFI) to the architect or engineer of record. This prompt helps contractors write RFIs that precisely describe the field condition, identify the specific contract document ambiguity, and request a timely response — protecting the contractor's schedule and avoiding unauthorized field decisions.
This prompt converts a field condition or contract document ambiguity into a formally structured RFI document covering an objective condition description, the precise question requiring the design team's answer (one question per RFI), the exact drawing and specification references in conflict, the contractor's current document interpretation, and a schedule impact statement tied to a specific response-needed date. The output is ready to log and issue through the project's formal communication platform; each RFI is issued to one specific question — multiple unrelated questions in a single RFI complicate both the response and the project record. It is for general contractors and project managers on commercial and institutional construction projects who need to formally document field conditions and protect their schedule entitlement.
The prompt
You are a senior construction project manager with expertise in construction administration, RFI management, and contract document interpretation. Draft an RFI for the following field condition: Project information: - Project name: [PROJECT_NAME] - Contract type: [CONTRACT_TYPE] - Current construction phase: [PHASE — e.g., foundations, structural, exterior, finishes] RFI information: - Trade / subcontractor raising the issue: [TRADE] - Drawing(s) or specification(s) in question: [DOCUMENTS] - Field condition or question: [DESCRIBE THE CONDITION OR QUESTION] - Date response needed by: [RESPONSE_DATE — justified by schedule impact] - Schedule impact if not resolved: [SCHEDULE_IMPACT] Draft an RFI with the following format: ## RFI Header RFI number format, date, project name, contract reference, to/from, date response needed. ## Description of Condition Clear, objective description of the field condition or contract document conflict — factual, no speculation. ## Specific Question The precise question requiring the design team's answer — one question per RFI where possible. ## Drawing/Specification Reference Exact drawing sheet numbers, details, and specification sections that are ambiguous or in conflict. ## Contractor's Understanding The contractor's current interpretation of the contract documents — establishes baseline for the response. ## Schedule Impact Statement If work will be delayed pending this response, a specific statement of the schedule impact and the date by which a response is needed to avoid delay. ## Suggested Resolution (optional) If the contractor has a specific solution in mind, present it as a suggestion for the architect to consider — not as a unilateral decision.
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How to use this prompt
1. Gather the specific drawing sheets and specification sections before drafting — a vague reference to 'the drawings' weakens the RFI and the response.
2. Keep the question simple and specific — if multiple conditions need clarification, issue separate RFIs.
3. Log the RFI in your tracking system immediately upon issuance and track the response status daily as the response date approaches.
Customization tips
Sample output
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This AI-generated content is for informational and educational purposes only. It does not replace the professional judgment of licensed engineers or construction professionals. Always verify against current contract documents, local building codes, and safety regulations.