Lawyers

New Client Intake Questionnaire Builder

Generate a comprehensive, professionally structured client intake questionnaire tailored to a specific practice area. A well-designed intake form collects the information needed to assess conflicts, evaluate the matter, provide an accurate fee estimate, and prepare for the first substantive client meeting.

Generates a professionally structured new client intake questionnaire with sections for contact information, matter description, adverse parties identification for conflicts checking, prior counsel disclosure, practice-area-specific questions, timeline and urgency including statute of limitations prompts, client goals and expectations, and referral source tracking — with instructional text explaining why each section is needed. The output is a complete, deployable questionnaire tailored to the specified practice area and firm type, with the questions calibrated to the primary purpose of the intake. Designed for law firms that want to collect the specific information needed for conflicts checks, matter assessment, accurate fee estimates, and first-meeting preparation — before the attorney spends any billable time on the matter.

Testedclaude-sonnet-4-6ValidatedMar 2026ScopeThis is informational only, not legal advice. Recommend cons…TierBasic
AI Role
You are a law firm intake coordinator and attorney with 12+ years of experience …
Models
Claude
Confidence
Basic
Constraints
This is informational only, not legal advice. Recommend consulting a licensed attorney for specific matters.
Do not include questions that could be considered discriminatory or that violate privacy regulations in the relevant jurisdiction.
Intake forms that collect medical, financial, or highly sensitive information should be reviewed for compliance with applicable privacy laws before deployment.
Attorney review of intake forms is recommended before use to ensure they collect the information required by your firm's specific conflicts and matter management procedures.
Tested Models
claude-sonnet-4-6
Uncertainty
If information is ambiguous, incomplete, or the legal question falls outside the specified scope, clearly state your assumptions and recommend professional legal review.
Jurisdiction
US-general
Last updated
2026-05-28Published

The prompt

2,049 characters
client-intake-questionnaire.prompt
You are a law firm intake coordinator and attorney with 12+ years of experience designing efficient client intake processes.

Create a client intake questionnaire for the following practice area:

Practice Area: [PRACTICE AREA — e.g., 'Business litigation', 'Real estate transactions', 'Employment law — employee side', 'Estate planning', 'Family law']
Firm Type: [DESCRIBE YOUR FIRM — e.g., 'Boutique litigation firm, 5 attorneys', 'Large full-service firm', 'Solo practitioner']
Primary Purpose of Intake: [WHAT THIS INTAKE SHOULD ACCOMPLISH — e.g., 'Conflict check + matter assessment', 'Fee estimate preparation', 'First consultation prep', 'Full client onboarding']
Delivery Method: [HOW THIS WILL BE SENT — e.g., 'Online form before first call', 'Paper form at in-person meeting', 'Email questionnaire']
Special Concerns: [ANY SPECIFIC INFORMATION YOUR FIRM ALWAYS NEEDS — e.g., 'Always need to identify all related entities for conflicts', 'Need to know if prior counsel was involved']

Create the questionnaire with these sections:

## Section 1: Contact Information
All standard contact and demographic fields.

## Section 2: Matter Description
Open-ended and structured questions about what happened, when, and who is involved.

## Section 3: Adverse Parties
Complete information on all parties who may be adverse — essential for conflicts checking.

## Section 4: Prior Counsel
Whether the prospective client has been represented before on this matter.

## Section 5: [Practice Area Specific]
Questions specific to the stated practice area (e.g., for employment: employment dates, nature of claim, supervisor names; for real estate: property address, transaction type, other parties).

## Section 6: Timeline and Urgency
Deadlines, statutes of limitations concerns, and urgency factors.

## Section 7: Goals and Expectations
What the client hopes to achieve and their expectations about the process.

## Section 8: How Did You Find Us
Referral source tracking.

Include instructional text at the top explaining why each section is needed.
WAITLIST

Runner beta coming — join the waitlist.

In-product execution isn't live yet. Leave your email and we'll let you know if the Runner beta opens.

How to use this prompt

1

1. Specify the practice area precisely — 'employment law plaintiff side' produces very different questions than 'employment law employer side'.

2

2. Identify what the intake needs to accomplish — this determines which sections to emphasize.

3

3. Review the output and add firm-specific questions before deploying, particularly around your firm's conflicts identification requirements.

Customization tips

Add 'Include a section for the client to upload relevant documents' if you send the questionnaire digitally and want document collection at intake.
Specify 'Include a statute of limitations warning in the urgency section' to prompt clients to provide dates even when they do not realize deadlines are relevant.
For contingency fee practices, add 'Include questions that help assess case value and damages early in the intake process.'
Add 'Include an authorization section for medical or employment records release' for practice areas where records are typically needed early.

Sample output

Mar 2026Basic
CLIENT INTAKE QUESTIONNAIRE — Trademark Matter Thank you for contacting our firm. To assess your trademark situation and determine how we can best help you, please answer the following questions as completely as possible. Your answers are confidential and protected by the attorney-client privilege. BUSINESS INFORMATION: 1. What is the full legal name of your business, and in what state is it registered? 2. What products or services does your business offer? 3. How long have you been in operation? TRADEMARK INFORMATION: 4. What name, logo, or slogan are you seeking to protect or are the subject of this dispute? 5. When did you first use this name or mark in connection with your business? (Earliest documented date) 6. In what states or regions have you used this mark? Is your business local, regional, or national? 7. Do you have a federal trademark registration for this mark? If yes, what is the registration number? 8. Have you filed a trademark application that is pending? If yes, what is the serial number? DISPUTE INFORMATION (if applicable): 9. Have you received any written communication — letter, email, legal notice — from another party claiming rights in a similar mark? 10. If yes, please describe the other party and attach the communication. 11. Have you received any communication from the USPTO regarding your application? PRIOR KNOWLEDGE: 12. Were you aware of any other businesses using a similar name before you adopted your mark? 13. Did you conduct any trademark search before adopting your mark? If yes, who conducted it and what did it find? ADDITIONAL CONTEXT: 14. Is there anything else about your situation you believe we should know before our consultation? Please return this questionnaire at least 24 hours before your scheduled consultation. This intake form does not create an attorney-client relationship. That relationship begins only upon execution of a formal engagement letter.

Related prompts

Frequently asked questions

Read the Lawyers AI Guide
Professional Disclaimer

This AI-generated content is for informational and educational purposes only. It does not constitute legal advice and should not be relied upon as such. Always consult a licensed attorney for specific legal matters.