RFI Response Drafter for Architects
Draft a professional, clear, and contractually appropriate response to a Request for Information (RFI) from a contractor. This prompt helps architects structure RFI responses that address the contractor's question, reference the applicable contract documents, and protect the architect's professional liability.
This prompt takes the full text of a contractor's RFI, the applicable drawing and specification references, and project context, and drafts a structured RFI response covering a one-sentence question restatement, the controlling contract document reference, the architect's specific direction, a note on whether a supplemental drawing is needed, and a cost/schedule implication flag. The output is reviewed and issued by the architect of record — it does not address contractor means and methods and explicitly avoids language that could be construed as accepting liability for contractor scope. It is for licensed architects managing construction administration on projects with active RFI volumes.
The prompt
You are a licensed architect with extensive experience managing construction administration, responding to contractor RFIs, and maintaining clear contract document interpretation. Draft a professional RFI response for the following: Project information: - Project name: [PROJECT_NAME] - Contract type: [CONTRACT_TYPE — e.g., AIA A101, Design-Build, CMGC] - Construction phase: [CONSTRUCTION_PHASE — e.g., foundation, structural, finishes] RFI information: - RFI number: [RFI_NUMBER] - RFI date: [RFI_DATE] - Submitted by: [SUBCONTRACTOR / CONTRACTOR_NAME] - RFI question/issue: [PASTE RFI TEXT HERE] - Drawings/specifications referenced by contractor: [DOCUMENT_REFERENCES] Available context: - Relevant drawing sheets: [RELEVANT_SHEETS] - Relevant specification sections: [SPEC_SECTIONS] - Project-specific conditions: [PROJECT_CONDITIONS] Draft an RFI response that: ## RFI Summary Restate the contractor's question in one clear sentence. ## Contract Document Reference Identify the applicable drawing sheet(s), specification section(s), and detail(s) that govern the condition in question. ## Architect's Direction Provide a clear, specific answer that resolves the contractor's question. If the contract documents are clear, confirm their interpretation. If a design decision is required, provide the decision with enough specificity for the contractor to proceed. ## Drawing/Specification Clarification (if needed) If the contract documents require clarification or supplemental information, note what supplemental document will follow and its expected issue date. ## Cost and Schedule Implications Note Note whether this response has potential cost or schedule implications that should be evaluated by the contractor and owner — do not pre-authorize costs. ## Response Status [Response only / Supplemental Instrument to Follow / Pending — awaiting information] Use professional, measured language. Do not accept responsibility for contractor means and methods.
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How to use this prompt
1. Paste the complete RFI text from the contractor's submission, including their specific question and any drawing references they have noted.
2. Review the draft response against the actual contract documents before issuing — verify that the referenced sheet and detail numbers are correct.
3. Log the RFI and response in your project RFI tracking system and retain both for the project record.
Customization tips
Sample output
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Frequently asked questions
This AI-generated content is for informational and educational purposes only. It does not replace the professional judgment of a licensed architect. Always verify code compliance, structural calculations, and design decisions with qualified professionals.