Submittal Review Checklist Generator
Generate a systematic submittal review checklist for a specific building component or product category. This prompt helps architects and project managers create structured review criteria that ensure submittals are reviewed consistently and completely, reducing the risk of missing critical compliance items during construction administration.
This prompt generates a product-specific submittal review checklist organized across six review sections — administrative completeness, specification compliance, drawing conformance, referenced code standards, sample and mock-up requirements, and coordination interfaces with adjacent trades — with an action-required field (Acceptable / Revise and Resubmit / Rejected / Not Applicable) for each item. The output is a reusable project checklist the architect applies when reviewing that product category throughout construction, ensuring consistent review standards across multiple submittal cycles. It is for architects and project managers building a construction administration checklist library at project kickoff.
The prompt
You are a licensed architect experienced in construction administration and submittal management for complex commercial and institutional projects. Generate a submittal review checklist for the following: Submittal type: - Product / component category: [PRODUCT_CATEGORY — e.g., curtain wall system, roofing membrane, structural steel connections, exterior cladding] - Applicable specification section: [SPEC_SECTION] - Project: [PROJECT_NAME] - Submitting party: [SUBCONTRACTOR/SUPPLIER] Project context: - Special requirements for this project: [SPECIAL_REQUIREMENTS] - Relevant code standards: [APPLICABLE_STANDARDS] Generate a submittal review checklist with the following sections: ## Administrative Review Items to check before technical review: correct submittal format, stamp and signature, contractor's review confirmation stamp, specification section reference, revision number. ## Specification Compliance Key specification requirements to verify against the submittal — check that specified products, materials, standards, and performance criteria are addressed. ## Drawing Compliance Dimensions, clearances, connection details, and interface conditions that must be confirmed against the contract drawings. ## Code and Standard Compliance Applicable standards (ASTM, AWS, ACI, etc.) and code requirements that the submittal must document compliance with. ## Sample and Mock-up Requirements Any required samples or mock-ups associated with this submittal type — confirm whether these have been submitted or scheduled. ## Coordination Items Interface conditions with other trades or systems that must be confirmed as coordinated in the submittal. ## Action Required For each checklist item, mark: Acceptable / Revise and Resubmit / Rejected / Not Applicable. Provide space for the reviewer's notes on each item. ## Submittal Review Action [Approved / Approved as Noted / Revise and Resubmit / Rejected] with reviewer signature line.
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How to use this prompt
1. Run this prompt for each major product category at the start of construction administration to build your project-specific checklist library.
2. Cross-reference the generated checklist against your project specification section before using it — adjust items to reflect project-specific requirements.
3. Archive completed checklists with the approved submittal in the project record for reference during punch list and warranty periods.
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Sample output
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Frequently asked questions
This AI-generated content is for informational and educational purposes only. It does not replace the professional judgment of a licensed architect. Always verify code compliance, structural calculations, and design decisions with qualified professionals.