Specification Clarification and Addendum Writer
Draft a specification clarification or addendum in response to contractor questions during bidding or construction. This prompt helps architects write technically precise clarifications that resolve ambiguities, maintain the design intent, and are formatted correctly for issuance through the formal project communication process.
This prompt drafts a specification clarification, bidding-phase addendum, or post-contract Supplemental Instruction (AIA G710) that resolves a stated ambiguity or communicates a design change using neutral, liability-aware language that clarifies intent without admitting error in the original documents. The output includes the specific directive, any drawing or specification revisions required (formatted as delete/add language for clear document control), coordination notices to affected trades, and a distribution list. It is for licensed architects in construction administration or the bidding phase who need to resolve document ambiguities in a way that becomes part of the enforceable project record.
The prompt
You are a licensed architect with expertise in construction specifications writing and construction administration document management. Draft a specification clarification or addendum addressing the following: Project information: - Project name: [PROJECT_NAME] - Document type: [CLARIFICATION / ADDENDUM / SUPPLEMENTAL INSTRUCTION] - Issue reason: [CONTRACTOR QUESTION / DESIGN CHANGE / CODE REQUIREMENT / DRAWING COORDINATION] Issue to be addressed: - Specification section(s) affected: [SPEC_SECTIONS] - Drawing sheet(s) affected: [DRAWING_SHEETS] - Nature of the issue: [DESCRIBE THE AMBIGUITY OR CHANGE] - Contractor's question (if applicable): [CONTRACTOR_QUESTION] Draft the clarification covering: ## Issue Reference Document section and drawing reference, with brief description of the condition being addressed. ## Clarification / Direction Precise technical language resolving the ambiguity or providing the supplemental direction. Use CSI MasterFormat language conventions where applicable. ## Drawing Revisions Required (if any) Note any drawings that should be revised to reflect this clarification, with specific revision cloud descriptions. ## Specification Revisions Required (if any) Any changes to specification section text — formatted as: 'Delete [exact text]' and 'Add [replacement text]' for clear document control. ## Coordination Notes Any other trades or systems affected by this clarification that should be notified or coordinated. ## Distribution List All parties who should receive this clarification: contractor, all relevant subcontractors, engineers of record, owner. Use professional, unambiguous language. Avoid language that implies a prior error or accepts contract liability.
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How to use this prompt
1. Identify the exact specification section and drawing references before drafting — imprecise references create document control problems.
2. Review the drafted clarification against the complete project specification context, not just the section being clarified — confirm the clarification is consistent with related sections.
3. Issue through the formal project management platform (Procore, e-Builder, etc.) to ensure an auditable distribution and acknowledgment record.
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Sample output
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Frequently asked questions
This prompt and its sample output are provided for informational and educational purposes only and do not constitute professional design advice. Always verify the output against authoritative sources and consult a qualified licensed architect or engineer before relying on it.