Material Approval Request Writer

Material Approval Request — Pre-Purchase Confirmation Project: [Project Name] MAR Number: MAR-011 Date: [Date] Submitted by: [General Contractor Name] Requesting Subcontractor: [Mechanical Contractor Name] Material: Variable Air Volume Terminal Units (VAV Boxes) PURPOSE: Prior to issuing a purchase order for long-lead mechanical equipment, the general contractor requests written confirmation from the architect and mechanical engineer that the specified product and quantity are correct as submitted. MATERIAL DETAILS: Specified product: [Manufacturer], Series [X], Single-Duct Variable Air Volume Terminal Unit with electric reheat coil Sizes requested: As indicated on Mechanical Schedule on Drawing M-6.1 (12 units ranging from [size range]) Special features: BACnet MS/TP communication protocol, spring-return actuator for fail-safe close on power loss, factory-mounted DDC controller Submittal status: Submittal 044 submitted [Date] — currently under review RATIONALE FOR PRE-PURCHASE APPROVAL REQUEST: The specified VAV terminal units carry an 18-week lead time from date of order. The mechanical rough-in schedule requires these units on-site by [Date — 20 weeks from now]. To maintain schedule, a purchase order must be issued no later than [Date — 2 weeks from now]. The mechanical subcontractor has reviewed the submittal and is confident it meets specification requirements. We are requesting expedited submittal review or a letter of pre-approval to allow the purchase order to proceed while the formal submittal review is completed. REQUESTED RESPONSE: 1. Confirm that the specified product, sizes, and features described above are acceptable for the project 2. Or identify any specific concerns that would prevent approval, so that an alternative can be evaluated within the purchase window Time-sensitive: Purchase order must be issued by [Date] to maintain schedule. Attachments: Submittal 044 (VAV box submittal), mechanical equipment schedule, project schedule excerpt.