Schedule Risk Assessor

Schedule Risk Assessment — Restaurant Build-Out, 7-Month Timeline Project: [Project Name] Contract Duration: 7 months (30.4 weeks) from permit issuance Substantial Completion Target: [Date] Assessed by: [Project Manager + Superintendent] PURPOSE: Identify scheduling risks before construction begins to enable proactive mitigation rather than reactive delay management. RISK 1 — PERMIT TIMELINE (HIGH PROBABILITY) Risk: Building permit issuance is outside contractor control. Restaurant projects with commercial kitchen equipment, grease duct, and hood systems often require separate review cycles from the building department and health department. A 4-6 week delay in permit issuance from the assumed start date would compress the entire 7-month schedule. Mitigation: • Submit complete permit application within 5 business days of contract execution • Pre-application meeting with building department to confirm submittal requirements (schedule now) • Expediting service for permit review if municipality allows — confirm availability and cost • Begin procurement of long-lead items immediately on permit submission (not waiting for permit issue) — order walk-in cooler, kitchen hood, and custom millwork using letter of intent from owner RISK 2 — LONG-LEAD EQUIPMENT (HIGH PROBABILITY IF NOT ACTED ON IMMEDIATELY) Risk: Custom kitchen hood (10 weeks), walk-in cooler/freezer (14 weeks), and bar millwork (12 weeks) total lead times that, if orders are placed at permit issuance, will arrive at weeks 10-14 of construction. Rough-in for kitchen equipment occurs at week 6-8. If equipment arrives late, plumbing and electrical rough-in are complete but equipment cannot be set and connected. Mitigation: • Issue purchase orders for all three items within 10 days of contract execution • Confirm lead times in writing at time of order — flag any extension immediately • Identify alternate suppliers for each item as backup in case of manufacturer delay RISK 3 — HEALTH DEPARTMENT INSPECTION SEQUENCE (MODERATE PROBABILITY) Risk: Restaurant certificate of occupancy requires health department approval in addition to building department. Health department inspections are often independent, have limited appointment availability, and can require corrections that delay the final inspection cycle. Mitigation: • Contact health department at permit application to understand their inspection process and timeline • Schedule pre-inspection meeting with health department 30 days before anticipated substantial completion • Ensure kitchen equipment installation, grease trap, hand washing stations, and ventilation are all complete 2 weeks before health department inspection to allow time for corrections RISK 4 — LANDLORD APPROVALS FOR PENETRATIONS (MODERATE PROBABILITY) Risk: Tenant improvement work typically requires landlord approval for rooftop HVAC penetrations, grease duct penetrations through the roof, and any work affecting the building envelope. Delays in landlord approval can hold up rooftop unit installation. Mitigation: Submit landlord penetration approval request immediately upon contract execution. Confirm turnaround time expectation and escalation path if not received within 2 weeks. OVERALL SCHEDULE BUFFER RECOMMENDATION: The 7-month schedule is achievable but has limited float. A contingency schedule should be built showing which activities can be accelerated if delays occur in the permit or long-lead procurement tracks.